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Set up and maintenance

See also chapters 1, 2, 6 and 10 in the BSBI MapMate Book.

If you are having issues installing MapMate on a Windows 10 or 11 computer, please follow this guidance.

Using "My Configuration"

When you first install MapMate you are asked to complete the "My Configuration" wizard. It is also useful to re-visit My Configuration periodically – for example after installing new patches. This video shows how to set up My Configuration, and what effect it has on the rest of the program.

Play Video: Using "My Configuration" video

Using "My Configuration" video

Backing up

As soon as you start entering data you should be backing up your copy of MapMate. There are two ways of doing this, as shown in the two videos:

Backing up by creating a file from within MapMate

MapMate has its own internal back-up facility, and this is an effective way of backing up your data (and much better to use this than not back-up at all). One good thing about backing up from the Replicator is that you can then upload your backup file to the MapMate server, in the same way that sync files can be uploaded, thus providing a secure off-site back-up location.

To run the internal back-up open the Replicator, go to the "Special" menu and choose “Backup your Database”. This will create a file called “[YourCUK]bakup.sqz” in the folder My MapMate\Data\Cache\Upload. Having done, go to the Replicator’s “Sync” menu and choose Send Sync File ... To Web. This will allow you to upload your backup file to the MapMate webserver, from where you can download it if you ever need it. Each time you make a subsequent back-up using this process it will over-write the previous back-up.

Play Video: Backing up from within MapMate video

Backing up from within MapMate video

Backing up by copying the MapMate folders (backs up everything including maps)

the Replicator’s internal back-up doesn't back-up your maps or user queries. To do this you need to copy the entire set of MapMate folders. If you have moved your data in the “Documents” area (as advised during recent upgrades to MapMate), you should always back-up the folder:

·       [My] Documents\My MapMate

and I would also suggest backing up (although this is less critical than the folder above): 

·       C:\Program Files\MapMate 

[If you are running an older version of MapMate, and have not moved your data files, you will only need to back-up C:\Program Files\MapMate] 

Copy the whole folder/s onto a CD or other external storage device. This ensures that all your maps and other customisations are saved as well as the data. 

If you ever need to recover MapMate from this, you should reinstall MapMate (using your original installation disk, CUK and licence code), then replace the entire (newly-installed) "My MapMate" folder with the "My MapMate folder from your back-up.

Play Video: Backing up by copying folders

Backing up by copying folders

Updating the MapMate software

The video demonstrates how to use "Smart software update" and how to download "Patches".

Play Video: Updating the software and downloading patches video

Updating the software and downloading patches video

Compact and repair

Over time, the Access database that MapMate uses can become larger than it needs to be. It's worth running the Compact operation once or twice a year to keep everything in order, and if you think there may be a fault with your database (e.g. if records have gone missing or queries are not running) then it is worth trying the Repair operation as well. Watch the video for a demonstration, and the sequence is:

  1. Create a backup of your copy of MapMate.
  2. On the main MapMate screen, click on the blue "dataset" label (top middle of the screen), and choose Tools - Compact. Wait for this process to finish.
  3. If you need to run the Repair operation, click again on the blue "dataset" label (top middle of the screen), and choose Tools - Repair. Wait for this process to finish.
Play Video: The Compact and Repair operations video

The Compact and Repair operations video